Contractual leave refers to paid vacation, free of the obligation to provide labor in accordance with employer approval, a collective agreement or the rules of employment. Such leave includes congratulatory and condolence leave, sick leave, summer vacation, and other special leave, etc. Contractual leaves are not statutory like annual paid leave, or maternity/paternity leave, but were introduced to maintain traditional Korean values and improve employee wellbeing, and can be stipulated as paid, partially paid, or unpaid leave. A company that does not stipulate these contractual leaves is not in violation of the Labor Standards Act.
2. Types of Contractual Leave
(1) Congratulatory and condolence leave
Many companies provide congratulatory and condolence leave for wedding and funeral services in accordance with traditional Korean rituals. Although the coverage and number of leaves vary from company to company, such leave is granted in addition to annual paid leave. A maximum of five leave days are given for an employee's wedding as congratulatory leave, five days as condolence leave in the event of the death of an employee's direct family member, and one day for a parent's 60th birthday.
(2) Sick leave
Should an employee be unable to carry out his/her duties due to non-occupational injury or illness, the employee shall use annual paid leave to receive medical treatment and shall bear the medical expenses him/herself as there is no statutory sick leave. Government employees can use up to 60 days per year as sick leave according to Article 18 of the Government Employee Service Regulations (Sick Leave). In the private sector, if an employee has used up all his/her annual leave days, he/she may request unpaid leave to take care of illness or injury. If the employee has to continually be absent in order to receive treatment for his/her illness or injury, the company can dismiss the employee for reasons attributable to the employee. Many companies have some restricted types of sick leave, such as follows.
(3) Summer vacation
Summer vacation refers to contractual leave of a maximum one week besides annual paid leave during the heat of the summer in order to promote employee morale. This summer leave is used collectively by production companies, while smaller companies generally use annual paid leave days as summer vacation.
3. Relationship between Labor Law and Contractual Leave
(1) It is impossible to change the date for congratulatory or condolence leave or to apply for it retroactively MOEL Guidelines: Kungi 68207-1452, on Sept. 14, 1994.
Congratulatory and condolence leave refers to paid leaves granted on particular days or for a particular period to the corresponding employee in accordance with the collective agreement or rules of employment so that the employee can participate in congratulatory or condolence events. It is not possible to change the period of leave nor apply for them retroactively.
(2) Congratulatory and condolence leave not granted during labor strikes MOEL Guidelines: Kungi 68207-883, on Dec. 15, 1999.
According to the Labor Standards Act (LSA), holiday refers to a day when the employee is exempted from the obligation to provide labor to the employer, while leave refers to days exempted from the obligation to provide work even though the employer is available to receive the labor service. While contractual holidays or contractual leave stipulated by a collective agreement or rules of employment are not statutory holidays where workers are exempted from the obligation to provide labor according to the Labor Standards Act (LSA), workers are to be so exempted from work on working days due to special agreement between employer and employees. Accordingly, if there is a certain condition where the employer, in reality, can neither receive the employee's labor nor exempt him/her from providing labor, then the contractual holiday or contractual leave cannot occur. However, for those who did not participate in strikes during labor disputes, whether a contractual holiday or contractual leave occurred should be judged according to whether the employer could receive the employee's labor or not.
(3) Calculation of average wages during periods of leave MOEL Guidelines: Retirement Pension Dept-518, on Oct. 21, 2008.
Average wages where an employee came to resign after a period of leave from work that the employee took with approval from the employer due to non-occupational injury, illness or other reason shall be calculated as follows: average wages to calculate severance pay refer to the amount calculated by dividing the total amount of wages paid to the relevant employee during three calendar months prior to the date of calculation by the total number of calendar days during those three calendar months (Article 2 of the LSA). If the amount calculated by this method is lower than the ordinary wages of the employee concerned, the amount of the ordinary wages shall be deemed as average wages. In cases where the period of average wage calculation includes a period during leave from work with approval from the employer caused by non-occupational injury, illness, or other reason, the period and wages paid for that period shall be deducted respectively from the basis period for the calculation of average wages and the total amount of average wage (Article 2 of the Enforcement Decree to the LSA). Therefore, in cases where an employee took a leave of absence for non-occupational injury, illness or other reason in accordance with Article 2 (8) of the Enforcement Decree to the LSA (with approval from the employer), the remaining period and wages excluding the period mentioned above shall be used for the calculation of average wages. If the leave of absence exceeds three months, the first day of the leave of absence shall be the date for calculating average wages based on the previous three months. In any case, if the amount calculated above is lower than the ordinary wages of the employee concerned, the amount of the ordinary wages shall be deemed as average wages.
(4) In cases where changes to contractual leave in the rules of employment is considered disadvantageous MOEL Guidelines: Working Conditions Inspection Team-1774, on Mar. 25, 2009.
A particular company has provided 5 to 10 days of 'health vacation' per year according to rank and length of service, but did not set any restrictions on the time of use. If it were to later decide to allow its use only after annual paid leave is used up, this would be restricting free use of the contractual leave. It would be acceptable and applicable after consent is received according to the appropriate procedures (Article 94 of the LSA).
4. Comments
Contractual holidays and contractual leaves are only effective if they are regulated by a collective agreement, rules of employment or the employment contract. Generally speaking, public holidays are treated as paid holidays, but in legal actuality are considered contractual holidays. If smaller workplaces such as small private institutes (hagwon) have workers take paid leave on particular public holidays in lieu of annual paid leave, they would be free of any liability in a legal claim for compensation of unused annual paid leave. Also, as sick leave is widely accepted by many countries as statutory leave, many foreign employees assume sick leave is statutory in Korea too, but as explained earlier, it is considered contractual leave. Accordingly, by taking advantage of these contractual holidays and contractual leaves, healthy medium-sized companies can use these holidays and leaves to improve employee morale, while small companies can use them to adjust their working conditions.
Sick Leave-related Cases in Rules of Employment <#1: IT Company>
Article 00 (Sick Leave) 1. Generally, sick leave shall be deducted from annual leave. Provided, that employees who require intensive medical treatment through hospitalization shall be granted up to 7 days’ (including holidays) sick leave per year. 2. Employees shall submit to the Company a medical certificate from a clinic or general hospital recognized by the Company.
<#2: Pharmacy Sales Company>
Article 00 (Sick Leave) If an employee requires an extended time of absence due to accidents or illness not related to his/her duties, he/she may request paid leave. Such a period shall not exceed 14 calendar days, provided that the accrued annual leave has been used up already. The employee shall present a certificate of treatment and condition of health signed by a doctor at a clinic or hospital accepted by the Company.
<#3: Pharmacy Production and Sales Company>
Article 8 (Sick Leave) 1. An employee with an injury or disease can request sick leave up to 6 months. The sick leave period can be extended only one time, if the Company agrees. 2. In the above case, 80% of the basic salary shall be paid. 3. Those seeking to take sick leave must obtain the Company’s approval with a medical certificate from a second-level hospital or higher. 4. The period for sick leave shall be included in the length of service.
<#4: Large-scale Retail Company>
1.1. Article 00. Sick leave (Long-term and Short-term) 1. If you are sick and unable to work, you should report to your manager in advance. 2. There are 2 kinds of sick leave: long-term and short-term. ⦁ Short-term: Up to 10 days a year with 50% of wages paid; a doctor’s prescription is required after the 3rd day in a row. ⦁ Long-term: 50% of wages paid for the first 90 days, 30% paid from 91 to 180 days, an no wages paid after 180 days. 3. The Company may withhold the paid sick leave if your manager feels it is inappropriate, e.g. you do not follow the absence reporting procedures, you do not submit the verification document, your leave of absence is at an unacceptable level, or the Company has a reasonable doubt of the validity.
<#5: Production Company> Article 00. Sick Leave If an employee asks for sick leave due to an illness, injury, etc. unrelated to work, approval shall be based upon a doctor’s written diagnosis. Before taking sick leave, the employee shall use annual leave first. An employee who has been absent from work for one week or more due to an injury or illness shall provide a doctor's written diagnosis. The following list is for the length of sick leave: - 30 days or less: 100% of ordinary wages paid - 31 ~ 90 days: 50% of ordinary wages paid 2. - More than 90 days: no wages paid If an employee takes more than 90 days of sick leave, the company may adjust that employee’s work duties or compensation.
Congratulatory or Condolence Leave-related Cases in Rules of Employment <#1: IT Company> Article 00 (Special Leave) 1. The Company shall grant congratulatory or condolence leave on the working date for the following occasions: Congratulatory & Condolence Events Leave Marriage of employee 5 days Death of parents/spouse’s parents/spouse 5 days 2. When paid leave by the congratulatory or condolence leave falls on the same day(s) as a holiday (excluding Saturday and Sunday), additional leave shall not be given. Congratulatory or condolence paid leave shall not be accumulated or compensated in cash. 3. Employees claiming special leave shall use it one week before or after the actual occasion takes place and submit a Leave Request Form with documentary evidence verifying the occasion to the HR Dept one week in advance.
<#2: Pharmacy Company> Article 00. Special Leave 1. The Company shall grant special leave with pay to the Employee as follows: (1) Marriage of Employee: 3 days; (2) Death of Employee's parent or spouse, or a parent of the Employee's spouse: 5 days; (3) Death of Employee's child: 5 days; (4) Death of sibling or grandparent of Employee: 2 days (5) Exercising the rights of citizenship or performing public duties or military reserve service training: necessary number of hours or days; and (6) When the Employee cannot work due to serious disaster such as flood or fire: necessary number of hours or days.
<#3: Large-scale Retail Company> Article 00. Special Leave 1. Co-workers are entitled to paid leave for any situation falling under the following categories: (Calendar Days) ■ Marriage of co-worker: 3 days (Working Days) ■ Marriage of co-worker’s child: 1 day ■ Death of co-worker’s spouse or co-worker’s child: 5 days ■ Death of parent of co-worker or co-worker’s spouse: 3 days ■ Relocation (Mobility) - 1 day
<#4: Production Company> Article 00 (Leave for Congratulations and Condolence) The Company shall grant special leave with pay in the following circumstances: (The leave period for the marriage of an employee means five consecutive business days excluding holidays.) 1. Marriage of employee 5 2. Marriage of son or daughter 1 3. Marriage of brother or sister 1 4. Marriage of brother or sister of his/her spouse 1 5. 60th or 70th birthday of parent or parent-in-law (optional) 1 6. Funeral of parent or parent-in-law 5 7. Funeral of spouse 5 8. Funeral of son or daughter 5 9. Funeral of grandparent or grandparent-in-law 3 10. Funeral of brother or sister 3 11. Funeral of brother or sister of his/her spouse 3
